Executive Assistant

Executive Assistant to Director

Executive Assistant

Executive Assistant to Director

Executive Assistant to Director required in IIM-A

Executive Assistant to Director is required in Indian Institute of Management (IIM), Ahmedabad

DETAILS for Executive Assistant to Director vacancy:-

  • This role is a key position for the Institute.
  • The Executive Assistant would support the Director in his various activities, which include strategic planning, outreach, management, administration, and responding to requests.
  • He should assume a fast-paced and entrepreneurial approach to his responsibilities.
  • He must be able to handle a multitude of tasks, with short and long-term objectives having at times, competing and conflicting levels of priority.
  • He will function as Director’s liaison to external and internal constituencies, including the public; the press; government; the board; alumni; academic, business, and non-academic institutions; and programs, areas, centers, and committees in the Institute.
  • He will coordinate the Director’s interactions with functionaries, faculty, staff, and individuals from various walks of life in a manner that is consistent with the overall strategy of engagement.
  • He will represent the Director and the Institute in your interactions and must exemplify the Institute’s culture in your actions.
  • His work will often be of strategic and delicate nature, requiring utmost professionalism and confidentiality.

JOB RESPONSIBILITY:-

All the activities require extensive, sensitive, and confidential handling, conducted as per guidelines from the Director.

  • Supporting the Director in his work.
  • Arrange, prepare for, collate and organize information pertinent to, and selectively participate in internal and external meetings, and monitor follow-up action.
  • Conduct extensive online and off-line research, often on fast moving and complex issues.
  • Compose and develop outlines and presentations for talks, events, agendas and correspondence for special events, meetings, and activities.
  • Handle special projects for the Director.
  • Facilitate the Director’s engaging effectively with various constituencies.
  • Coordinate efforts of Director’s secretariat to provide seamless, efficient, and effective high quality service.
  • Oversee internal and external communications, including face-to-face, electronic, and social media.
  • Arrange, coordinate and prioritize complex scheduling and logistics.
  • Provide coverage – answer urgent queries, prioritize requests and needs, handle urgent and important needs with appropriate care and speed.
  • Redirect inquiries to other departments, if required, and ensure they are followed through.

DESIRED SKILLS & QUALITIES:-

  • Excellent organizational ability and outstanding problem solving skills.
  • Excellent verbal and written communication skills.
  • Desire to excel, show initiative, and take ownership of tasks and issues
  • Untiring attitude, dedication, and ability to work at long hours
  • A dynamic working style as a collaborator and a team player
  • Ability to think strategically, see the “big picture,” recognize impact of decisions on the operation and image of the Institute, and pay attention to details

REPORTING TO: Director

  • This position offers an opportunity to work closely with the Director and learn and grow. It requires an untiring commitment and sense of purpose.

QUALIFICATION, EXPERIENCE & SKILL REQUIREMENTS:

  • Post graduate in any discipline (equivalent to MBA). Relevant professional experience is valued. Knowledge of Institute will be helpful. Alumni of Institute are encouraged to apply.

SALARY & ALLOWANCES:

  • Selected candidate will be offered a fixed term appointment for a period of three years on a consolidated monthly salary on CTC mode.

AGE:

  • Below 40 years

Note: Interested and eligible wishing for the post of Executive Assistant to Director, IIM should apply latest by 25-Feb-2015 by 6:00 p.m. For details click here.

For On-line application, click here to apply

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